Passwords are the first line of defence for most digital systems. This is why companies now rely on the best password management tools for business security to protect sensitive data, reduce human error, and maintain system integrity at every level.
These tools not only store and encrypt passwords but also enforce strong security policies, monitor for breaches, and streamline access control across teams.
In this comprehensive guide, we will walk you through the best password management tools for business security, the essential features to look for, and which options best suit various team sizes and industries.
See also: How To Start a Private Security Company – A Proven Step-by-Step Guide (2025)
Key Takeaways
- Businesses need strong password management tools to protect data and block unauthorised access.
- These tools store passwords securely, control access, and support compliance.
- Options range from simple tools like Splikity and RememBear to enterprise systems like CyberArk and HashiCorp Vault.
- The right software depends on team size, tech complexity, and compliance needs.
25 Best Password Management Tools for Business Security
In today’s digital-first world, where data breaches and cyber threats loom large, password security has become a cornerstone of business continuity. Investing in the best password management tools for business security is now essential.
The market offers a plethora of options, from enterprise-grade solutions to simpler tools tailored for startups. However, navigating this space can be daunting. Below are 25 of the best password management tools for business security.
1. 1Password
1Password is widely recognised for its clean user interface, powerful encryption protocols, and extensive team-friendly features.
This password manager has evolved from a consumer-focused solution to a business-class platform used by companies like IBM and Slack.
For any organisation seeking the best password management tools for business security, 1Password is a leading option.
Key Features of 1Password
| Feature | Details |
| Zero-Knowledge Security Model | Ensures that only the user can access their vaults. 1Password’s servers never see or store your master password or secret keys |
| Granular Access Controls | Admins can assign permissions by team, role, or individual user, restricting access to only relevant vaults and data |
| Travel Mode | Temporarily removes sensitive data from devices when travelling, then restores it with one click after crossing borders |
| Watchtower Breach Alerts | Monitors for weak, reused, or compromised passwords and alerts users in real time |
| Integration with SSO | Supports identity providers like Okta, Azure AD, and Duo for secure login and enhanced authentication |
Pricing for 1Password
| Plan | Price |
| Individual | $3.99 per user/month |
| Business | $9.99 per user/month |
| Teams Starter | $24.95 per user/month |
Pros and Cons
| Pros | Cons |
| Intuitive UI and fast setup | Limited offline functionality compared to some competitors |
| Excellent team access management | Integrations with lesser-known apps may require manual setup |
| Watchtower helps monitor weak passwords | It can be pricey for very small companies |
| Travel Mode protects data while abroad | No permanent free version for teams |
| Strong encryption and zero-knowledge | Some users report a learning curve when migrating from other platforms |
2. LastPass
LastPass is a popular cloud-based password manager designed to securely store, organise, and manage login credentials for individuals and businesses. It offers features like password generation, encrypted storage, auto-fill for logins, and secure sharing for teams.
With multi-factor authentication and strong encryption protocols, LastPass helps protect sensitive information while simplifying access management across devices.
Key Features of LastPass
| Feature | Details |
| Directory Integration | Supports syncing with Azure AD, Google Workspace, and Okta for automatic provisioning and deprovisioning of users |
| Passwordless Authentication | Enables logins using biometrics or authentication apps, reducing dependence on traditional passwords |
| Customisable Security Policies | Allows IT to set detailed policies by group, such as multifactor requirements, password strength rules, and access control |
| Security Dashboard | Offers visibility into credential risk, password re-use, and breach alerts, aligning with the best password management practices |
| Federated Login | Allows users to access their vaults via corporate login credentials, eliminating the need for a separate master password |
Pricing for LastPass
| Plan | Price |
| Premium | $3 per user/month |
| Family | $4 per user/month |
| Teams | $4.25 per user/month |
| Business | $7 per user/month |
| Business Max | $9 per user/month |
Pros and Cons
| Pros | Cons |
| Seamless integration with existing directories | Had a notable security breach in the past (now addressed) |
| Passwordless access enhances security | Limited features in the Teams plan |
| Advanced policy controls for IT admins | The interface can occasionally feel outdated |
| Strong password reporting and analytics | Set up can be technical for small businesses |
| Excellent scalability across large organisations | Some features are only accessible with the Enterprise plan |
3. Dashlane
Dashlane is a premium password management tool that combines robust security with a user-friendly interface. It offers encrypted password storage, automatic form filling, and a built-in password generator to create strong, unique credentials.
Dashlane also includes a dark web monitoring feature to alert users if their information is compromised, along with a VPN for secure browsing.
Designed for both individuals and businesses, it streamlines password management while enhancing online safety across devices.
Key Features of Dashlane
| Feature | Details |
| Password Health Reports | Generates real-time insights into password strength and re-use, helping IT teams enforce the best password management practices |
| Dark Web Monitoring | Continuously scans the dark web for compromised credentials linked to your business email addresses and alerts admins when issues are found |
| Secure Credential Sharing | Enables encrypted sharing of passwords and notes between team members, with full control over visibility and permissions |
| VPN for Secure Browsing | Unique to Dashlane, its built-in VPN protects employee traffic on public Wi-Fi networks, reducing exposure to man-in-the-middle attacks |
| Admin Console and Role Management | Offers centralised control over user roles, policy enforcement, and activity monitoring across the organisation |
Pricing for Dashlane
| Plan | Price |
| Premium | $59.99 per user/year |
| Friends and Family | $89.99 per user/year |
Pros and Cons
| Pros | Cons |
| Real-time password health monitoring | The VPN feature is only available on the Business plan |
| Built-in dark web monitoring adds extra security | Limited offline access |
| SSO and SCIM provisioning for smooth onboarding | The browser extension interface can be glitchy at times |
| The admin dashboard is easy to use | Can be expensive when scaling to large teams |
| VPN adds another layer of data protection | No permanently free version for business use |
4. Bitwarden
Bitwarden is an open-source password manager that provides secure, end-to-end encrypted storage for your login credentials.
It is known for its transparency, affordability, and cross-platform compatibility, allowing users to access their vault from any device.
Bitwarden offers features such as password generation, secure sharing, and self-hosting options, making it a trusted choice for individuals, teams, and enterprises seeking control over their data without sacrificing ease of use.
Key Features of Bitwarden
| Feature | Details |
| Open-Source Platform | The full codebase is publicly available, allowing audits and custom integrations. Supports businesses seeking transparency and control |
| Self-Hosting Option | Offers on-premise deployment for teams that need complete control over infrastructure and compliance |
| Role-Based Access Controls | Allows admins to assign access permissions by role, project, or team, enforcing strict data boundaries |
| Encrypted Sharing via Collections | Enables teams to securely share credentials, notes, and other sensitive items through encrypted collections |
| API Access for Developers | Facilitates automation and integration into internal tools or DevOps pipelines |
Pricing for Bitwarden
| Plan | Price |
| Free | $0 |
| Teams | $4 per user/month |
| Enterprise | $6 per user/month |
Pros and Cons
| Pros | Cons |
| Open-source and audit-friendly | The interface is less polished than some competitors |
| Affordable pricing for small teams | Some advanced features are locked to the Enterprise plan |
| Highly secure with AES-256 encryption | Self-hosting requires technical know-how |
| Easy-to-use vaults for groups and teams | Limited integrations without API customisation |
| Ideal for developers and tech teams | Fewer native integrations than top-tier competitors |
5. Keeper Security
Keeper Security is a highly secure password management and digital vault solution designed for individuals, businesses, and enterprises.
It uses zero-knowledge encryption to protect passwords, files, and other sensitive information, ensuring only the user can access their data.
Keeper offers features like password generation, secure file storage, dark web monitoring, and role-based access controls for teams. With cross-platform compatibility and robust admin tools, it helps organisations strengthen cybersecurity while simplifying credential management.
Key Features of Keeper Security
| Feature | Details |
| Compliance Reporting Tools | Generates audit reports aligned with standards like ISO 27001, SOC 2, GDPR, and HIPAA |
| Advanced Two-Factor Authentication | Supports TOTP, SMS, biometric, and hardware token (YubiKey, U2F) authentication |
| Zero-Knowledge Encryption | Ensures that only the end user can decrypt their stored data; Keeper cannot access or view credentials at any time |
| Encrypted File Storage | Includes 10GB+ of encrypted file storage for secure document handling |
| BreachWatch Monitoring | Monitors credentials against known data breaches and alerts users to compromised logins or weak passwords |
Pricing for Keeper Security
| Plan | Price |
| Personal | $1.19 per user/month |
| Family | $2.83 per user/month |
| Business Starter | $6.42 per user/month |
Pros and Cons
| Pros | Cons |
| Zero-trust security model | Can become expensive with add-ons |
| Excellent audit trails and compliance features | The interface is feature-rich but can be overwhelming |
| Secure messaging adds extra value | Some features require steep learning for non-technical users |
| Great for regulatory industries | SSO support only in the Enterprise tier |
| Multiple authentication options are available | No offline access to the admin console |
6. NordPass
NordPass is a secure password manager developed by the team behind NordVPN, offering encrypted storage for passwords, credit card details, and secure notes.
It uses advanced XChaCha20 encryption to protect data and supports features like password generation, auto-fill, and secure sharing.
With cross-platform access and a clean, intuitive interface, NordPass is designed for both individuals and businesses, helping users manage credentials effortlessly while keeping their digital accounts safe from cyber threats.
Key Features of NordPass
| Feature | Details |
| XChaCha20 Encryption | A next-generation encryption method offering robust performance and modern cryptographic security |
| Password Health Dashboard | Analyses password strength and reuse trends across teams |
| Secure Item Sharing | Allows encrypted sharing of credentials, credit card data, and secure notes with team members |
| Business Vaults | Separate shared vaults per department or role, accessible based on permissions defined by IT |
| Multi-Device Sync | Ensures real-time syncing of credentials across all employee devices, including mobiles, browsers, and desktops |
Pricing for NordPass
| Plan | Price |
| Free | $0 per user/month |
| Business | $3.59 per user/month |
| Enterprise | Custom pricing |
Pros and Cons
| Pros | Cons |
| Innovative XChaCha20 encryption | Lacks as many integrations as older platforms |
| Easy onboarding and user management | It does not support self-hosting |
| Affordable compared to rivals | Some features are hidden behind the Enterprise tier |
| Great for fast-moving startups and SMEs | Reporting tools are more basic than those of other competitors |
| Sleek UI with fast performance | No offline access for mobile vaults |
7. Zoho Vault
Zoho Vault is a cloud-based password manager built for businesses to securely store, share, and manage passwords. It offers end-to-end encryption, role-based access controls, and detailed activity logs to help organisations maintain security and compliance.
Zoho Vault integrates seamlessly with other Zoho products and supports team collaboration by allowing secure credential sharing without revealing the actual passwords.
Accessible across devices, it is designed to simplify password management while safeguarding sensitive business information.
Key Features of Zoho Vault
| Feature | Details |
| Role-Based User Access | Define roles and grant specific access privileges to control how users interact with stored credentials |
| Integration with Zoho Apps | Seamlessly connects with Zoho Mail, Zoho CRM, and other apps in the suite, increasing efficiency across departments |
| Audit Trails and Activity Logs | Provides full visibility into all password-related actions, helping IT teams monitor and flag suspicious behaviour |
| Group-Based Sharing | Allows teams to share passwords securely based on departments or project groups |
| Browser Extensions | Available for Chrome, Firefox, Safari, and Edge, enabling quick access and autofill functionality |
Pricing for Zoho Vault
| Plan | Price |
| Free | $0 per user/month |
| Standard | $0.90 per user/month |
| Professional | $4.50 per user/month |
| Enterprise | $7 per user/month |
Pros and Cons
| Pros | Cons |
| Budget-friendly plans with strong features | Free plan lacks team functionality |
| Deep integration with the Zoho ecosystem | The interface feels dated compared to competitors |
| Offers real-time activity logs | Password health analysis is not as advanced |
| Simple onboarding and setup | Some features are locked behind the Enterprise plan |
| Works well for growing businesses | Not ideal for highly regulated industries |
8. RoboForm
RoboForm is a long-standing password manager known for its reliability in securely storing and auto-filling passwords across devices.
It offers strong encryption, a built-in password generator, and one-click logins to streamline online access. RoboForm also supports secure sharing, multi-platform syncing, and form-filling for personal information.
With its affordable pricing and proven track record, it remains a trusted choice for simple yet effective password management.
Key Features of RoboForm
| Feature | Details |
| Emergency Access | Designated users can access employee vaults during emergencies or sudden offboarding |
| Offline Access | Credentials remain available without internet connectivity, ideal for field teams or travel situations |
| Password Policy Settings | Admins can enforce minimum strength requirements and sharing restrictions across the organisation |
| Active Directory Integration | Simplifies onboarding by syncing user credentials from Microsoft’s directory services |
| Centralised Admin Console | Gives IT complete control over user activity, sharing policies, and account configurations |
Pricing for RoboForm
| Plan | Price |
| Free | $0 |
| Premium | $1.66 per user/month |
| Family | $2.66 per user/month |
Pros and Cons
| Pros | Cons |
| Offline access is a standout feature | No free version for ongoing team use |
| Emergency access improves admin control | Less modern UI than competitors |
| Straightforward deployment | Lacks advanced integrations |
| Cost-effective for small teams | Fewer compliance tools than Dashlane or Keeper |
| Good for low-tech environments | No breach monitoring or built-in VPN |
9. Passbolt
Passbolt is an open-source password manager built specifically for teams and businesses that prioritise security and collaboration.
It uses end-to-end encryption and integrates seamlessly with existing workflows, offering browser extensions, command-line tools, and API access for developers.
Passbolt allows teams to securely store, share, and manage passwords without compromising control, and because it is open-source, organisations can self-host it for complete ownership of their data.
Key Features of Passbolt
| Feature | Details |
| Open-Source & Auditable | Source code is fully transparent, allowing security teams to review or modify as needed |
| GPG Encryption Protocol | Uses advanced end-to-end encryption based on GPG keys, offering cryptographic trust for credential access |
| Command Line Interface (CLI) | Provides CLI support for automation, CI/CD pipeline integration, and team scripting workflows |
| Self-Hosting and Cloud Options | Offers both managed cloud hosting or on-premise deployment for full data control |
| Granular User Permissions | Assign access by vault, team, or project, with audit trails on all user actions |
Pricing for Passbolt
| Plan | Price |
| Community | $0 |
| Business | $49 per user/month |
| Enterprise | Custom pricing |
Pros and Cons
| Pros | Cons |
| Fully open-source and transparent | Requires technical knowledge for setup and maintenance |
| Ideal for developers and IT security teams | No native mobile apps (browser-based mobile only) |
| Supports both cloud and on-premise deployment | Less intuitive for non-technical teams |
| GPG-based encryption offers cryptographic rigour | Fewer polished UX features than mainstream options |
| CLI makes it great for DevOps environments | The free version is limited to manual updates and no support |
10. Enpass
Enpass is a cross-platform password manager that stores all your credentials locally on your device, giving you full control over your data.
It offers strong encryption, offline access, and the ability to sync securely via your preferred cloud service, such as Google Drive or Dropbox.
Enpass also includes password generation, form-filling, and secure storage for sensitive documents, making it a flexible choice for individuals and businesses seeking privacy without being locked into a single cloud provider.
Key Features of Enpass
| Feature | Details |
| Offline Storage Option | Allows vaults to be stored locally, offering more control over sensitive credentials without relying on vendor-hosted servers |
| One-Time Purchase Option | Businesses can opt for a single payment instead of recurring fees, reducing long-term costs significantly |
| Cloud Sync Flexibility | Vaults can sync through Dropbox, Google Drive, OneDrive, or WebDAV, without being locked to a vendor’s cloud |
| Multi-Device Access | Seamlessly syncs across desktops, mobiles, and tablets, with autofill and biometric login support |
| Security Audit | Built-in tool highlights weak, duplicate, and outdated passwords, helping teams adopt the best password management practices |
Pricing for Enpass
| Plan | Price |
| Business Starter | $2.99 per user/month |
| Enterprise | Custom pricing |
| One-Time Plan | $99.99 per user |
Pros and Cons
| Pros | Cons |
| Fully offline option for high privacy | Lacks SSO or SCIM provisioning for enterprises |
| One-time payment option saves money | No breach monitoring or dark web alerts |
| Works with any major cloud provider | Not ideal for large enterprises with advanced needs |
| Security audit supports strong password hygiene | No centralised admin dashboard |
| Excellent cross-platform compatibility | Limited customer support compared to bigger brands |
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11. LogMeOnce
LogMeOnce is a feature-rich password manager and identity management platform that focuses on security, convenience, and passwordless authentication. It offers end-to-end encryption, biometric logins, and photo-based authentication to protect user accounts.
Alongside password storage and auto-fill, LogMeOnce includes tools like secure file storage, dark web monitoring, and a built-in VPN.
Designed for individuals, teams, and enterprises, it simplifies access management while providing multiple layers of protection against cyber threats.
Key Features of LogMeOnce
| Feature | Details |
| Encrypted File Storage | Allows secure storage of sensitive files, receipts, and documents directly within the platform |
| Anti-Theft Features | Includes device location, remote wipe, and theft detection to help manage lost or compromised employee devices |
| Customisable Admin Console | Offers fine-tuned policy control, reporting tools, and granular access assignment for businesses |
| Dark Web Monitoring | Alerts administrators if user credentials are discovered in public or dark web leaks. |
| Passwordless Login Options | Supports facial recognition, fingerprint, selfie-based access, and PIN login to eliminate password fatigue and increase security |
Pricing for LogMeOnce
| Plan | Price |
| Professional | $3.00 per user/month |
| Team & Business | $4.00 per user/month |
| Enterprise | Custom pricing |
Pros and Cons of Using LogMeOnce
| Pros | Cons |
| Innovative passwordless options | The user interface is more complex than average |
| Built-in encrypted file and photo storage | Learning curve for new users |
| Strong anti-theft tools | It can be overwhelming for smaller teams |
| Secure sharing and dark web monitoring | Some features are hidden behind higher tiers |
| Multi-layered identity protection | Limited offline functionality |
12. Sticky Password
Sticky Password is a versatile password manager developed by the team behind AVG Antivirus, offering secure storage and auto-fill for passwords across devices.
It features strong AES-256 encryption, a built-in password generator, and both cloud-based and local Wi-Fi sync options for flexibility.
Sticky Password also supports biometric logins and secure notes, and part of its proceeds go towards saving endangered manatees, making it a security tool with a cause.
Key Features of Sticky Password
| Feature | Details |
| Secure Memo Functionality | Allows teams to store confidential notes and data that don’t fit into typical password fields |
| Biometric Login | Supports fingerprint and face unlock for mobile and desktop applications |
| Trusted Sharing | Allows encrypted sharing of selected credentials with employees or partners |
| Local or Cloud Sync Choice | Teams can choose between syncing through Sticky’s cloud or keeping all data local |
| Portable USB Option | Allows installation on a USB stick for secure, portable password management without needing a cloud sync |
Pricing for Sticky Password
| Plan | Price |
| Premium | $2.99 per user/month |
| Lifetime | $199.99 one-time fee |
| Team | Available on request |
Pros and Cons of Using Sticky Password
| Pros | Cons |
| Offers a one-time lifetime licence | Not suitable for large-scale enterprise needs |
| Portable version adds physical security | Lacks advanced features like SSO or SCIM |
| Simple to set up and use | Limited reporting and auditing tools |
| Supports both local and cloud sync | No breach monitoring or enterprise integrations |
| Strong value for price-conscious teams | Not ideal for highly collaborative environments |
13. OneLogin
OneLogin is an enterprise-level identity and access management (IAM) platform that centralises and secures user access to applications, devices, and data.
It offers single sign-on (SSO), multi-factor authentication (MFA), and adaptive security policies to protect against unauthorised access.
With its cloud-based directory, integrations with thousands of apps, and real-time threat detection, OneLogin helps organisations streamline login processes, improve compliance, and enhance overall cybersecurity.
Key Features of OneLogin
| Feature | Details |
| Multi-Factor Authentication | Supports OTPs, SMS codes, biometrics, and hardware tokens to enforce layered security |
| Single Sign-On (SSO) | Enables users to log in once and gain access to multiple enterprise apps without re-authenticating |
| SmartFactor Authentication | Uses contextual data such as geolocation and login history to adjust authentication difficulty dynamically |
| User Provisioning Automation | Integrates with HR and directory systems to auto-create or remove user access based on roles |
| Compliance Certifications | Meets GDPR, SOC 2, HIPAA, and ISO 27001 standards, ensuring secure user access across regulated industries |
Pricing for OneLogin
| Plan | Price |
| Advanced | $4 per user/month |
| Enterprise | $8 per user/month |
| Unlimited | Custom |
Pros and Cons of Using OneLogin
| Pros | Cons |
| Enterprise-grade IAM with built-in password tools | Overkill for small businesses needing simple password storage |
| SmartFactor adds intelligent access control | More expensive than standard password managers |
| Excellent for cloud security and provisioning | Learning curve for teams unfamiliar with IAM platforms |
| Strong compliance alignment for regulated industries | Password vault features are not as robust as that of Dashlane or Keeper |
| Integrates with 6,000+ apps out of the box | Limited offline capabilities |
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14. RememBear
RememBear is a friendly, easy-to-use password manager created by the makers of TunnelBear VPN.
It offers secure password storage, auto-fill for logins, and a built-in password generator, all wrapped in a playful, bear-themed interface.
Designed for simplicity, RememBear uses strong encryption to keep credentials safe while making password management accessible for everyday users across devices.
Key Features of RememBear
| Feature | Details |
| Cross-Device Sync | Automatically syncs encrypted vaults across desktop and mobile devices |
| End-to-End Encryption | All passwords and notes are encrypted with 256-bit AES and unlocked only with a master password |
| Friendly Onboarding | Uses guided animations and visuals to teach users the fundamentals of password management |
| Autofill for Apps & Web | Supports browser and in-app autofill for credentials, streamlining workflows |
| Bear-Themed Security Reminders | Offers fun but effective alerts to improve password strength and avoid re-use |
Pricing for RememBear
| Plan | Price |
| Free | $0 |
| Premium | $3 per user/month |
Pros and Cons of Using RememBear
| Pros | Cons |
| Very beginner-friendly interface | No business-specific features or team management tools |
| Strong encryption and device sync | Lacks admin controls or reporting |
| The playful approach and interface make security less scary | Not suitable for scaling teams |
| Useful for solo entrepreneurs or freelancers | No centralised admin dashboard |
| Integrates with browsers for easy autofill | No SSO or role-based access |
15. Myki
Myki is a unique, decentralised password manager that stores all credentials locally on your device rather than in the cloud. It offers secure offline access, biometric authentication, and the ability to approve logins remotely from your phone.
Designed for individuals and teams, Myki also supports secure sharing, one-time password (OTP) management, and granular access controls, making it a strong choice for those who prioritise privacy and control over their data.
Key Features of Myki
| Feature | Details |
| Biometric Unlocking | Used facial or fingerprint recognition to access the mobile vault |
| Offline Vault Storage | All credentials were stored on the user’s device, not in the cloud, ensuring high data sovereignty |
| Peer-to-Peer Credential Sharing | Allowed credentials to be sent between devices without storing them online |
| No Master Password | Relied on the device’s biometrics rather than a centralised master password |
| Companion Admin Panel | Offered basic oversight for small business teams sharing credentials through mobile distribution |
Pricing for Myki
| Plan | Price |
| Free | $0 |
| Business | $3.99 per user/month |
Pros and Cons of Using Myki
| Pros | Cons |
| No cloud dependency enhances privacy | Not compatible with desktops |
| Biometric-only access improves usability | No breach monitoring or dark web alerts |
| Great option for decentralised security models | It has very limited business features |
| No risk of cloud breaches | Not viable for new deployments today |
| Novel approach to data ownership | Limited customer support |
16. CyberArk
CyberArk is an enterprise-grade privileged access management (PAM) solution designed to secure and monitor privileged accounts, credentials, and secrets across an organisation’s IT ecosystem.
It offers robust features like password vaulting, session monitoring, threat analytics, and automated credential rotation to prevent unauthorised access to critical systems.
Trusted by governments and large enterprises, CyberArk helps organisations meet strict compliance requirements while reducing the risk of insider threats and cyberattacks.
Key Features of CyberArk
| Feature | Details |
| Privileged Access Management (PAM) | Controls and monitors access to privileged accounts, including admin, root, and service accounts |
| Credential Rotation | Automatically rotates passwords on a schedule or after each use to limit exposure time and reduce attack vectors |
| Just-in-Time Access | Users receive temporary access credentials for critical systems, eliminating standing access risks |
| Detailed Session Recording | All privileged sessions can be monitored and recorded for audits or forensic investigations |
| SIEM & Compliance Integration | Connects with tools like Splunk and ArcSight for real-time alerts and compliance reporting |
Pricing for CyberArk
CyberArk pricing is a customised one. All prospective customers are advised to contact the CyberArk solutions team to get an actual price.
Pros and Cons of Using CyberArk
| Pros | Cons |
| Industry leader in PAM and privileged password control | Too complex for small to mid-sized businesses |
| Deep compliance and auditing tools | Expensive, especially for a full suite |
| Supports both cloud and on-premise | Requires expert-level IT deployment |
| Trusted by banks, governments, and healthcare firms | Not ideal for non-technical teams |
| Highly secure with strong threat detection | Overkill for basic password management needs |
17. TeamPassword
TeamPassword is a collaborative password manager built for teams to securely store, share, and manage credentials in one central location.
It offers strong encryption, role-based access controls, and an intuitive interface to streamline team workflows.
With features like group-based sharing, activity tracking, and browser extensions, TeamPassword helps businesses improve security, prevent credential sprawl, and ensure that only authorised members can access sensitive accounts.
Key Features of TeamPassword
| Feature | Details |
| Shared Team Vaults | Allows departments or project groups to access relevant credentials quickly and securely |
| Access Logs & Audit Trails | Keeps records of who accessed or modified passwords, supporting accountability and security reviews |
| User Groups & Permissions | Enables group-based access management to prevent credential sprawl and data exposure |
| Browser Extensions | Supports Chrome, Firefox, and Safari for easy in-browser autofill and password management |
| Two-Factor Authentication | Protects user access with time-based tokens, adding a layer of defence against phishing |
Pricing for TeamPassword
| Plan | Price |
| Standard | $2.00 per user/month |
| Enterprise | Custom pricing |
Pros and Cons of Using TeamPassword
| Pros | Cons |
| Very easy to use and deploy | Lacks advanced IT integrations like SIEM or SSO in lower tiers |
| Great for non-technical teams | No offline access |
| Focused on team collaboration | Limited analytics and reporting tools |
| Clean, modern interface | No mobile app offline vault |
| Affordable for startups and agencies | Not ideal for enterprise-grade deployments |
18. Vault
HashiCorp Vault is a powerful secrets management and data protection tool designed for developers, IT teams, and enterprises.
It securely stores, accesses, and controls sensitive information like passwords, API keys, and encryption keys through fine-grained access policies. Vault supports dynamic secrets, automated key rotation, and audit logging, ensuring compliance and reducing the risk of breaches.
With its flexibility and integrations, it is widely used to protect data across cloud, on-premise, and hybrid environments.
Key Features of Vault
| Feature | Details |
| Dynamic Secrets | Automatically generates short-lived credentials for services like AWS, databases, or SSH |
| Access Control Policies | Allows admins to create fine-grained access rules using HashiCorp Configuration Language (HCL) |
| Key Rotation & Leasing | Credentials are automatically issued, expire, and are revoked after use. |
| Audit Logging | Offers cryptographically signed logs for every access event, ideal for compliance |
| PKI as a Service | Vault can generate and manage TLS certificates, acting as a secure internal CA |
Pricing for Vault
| Plan | Price |
| Free | $0 |
| Standard | $1.58 per user/month |
| Plus | $1.85 per user/month |
| Enterprise | Custom |
Pros and Cons of Using Vault
| Pros | Cons |
| Ideal for developer environments | Not beginner-friendly |
| Supports dynamic, short-lived credentials | Requires configuration expertise |
| Integrates with AWS, Kubernetes, Terraform | UI in OSS version is limited to CLI |
| Strong access control and encryption options | Overkill for non-technical businesses |
| Extremely secure for API and infrastructure key | Long setup and steep learning curve |
19. IronVest
IronVest is a privacy-focused password manager and digital identity protection platform that helps users safeguard logins, payment information, and personal data.
It offers features like masked email addresses, virtual payment cards, and biometric authentication to prevent identity theft and fraud.
With strong encryption and secure sharing options, IronVest provides both individuals and businesses with comprehensive tools to protect sensitive information while maintaining online privacy.
Key Features of IronVest
| Feature | Details |
| Masked Credentials | Generate unique, disposable email addresses, phone numbers, and payment details for use on websites and apps |
| Biometric Security | Uses device biometrics (like Face ID or Touch ID) to protect local vaults and logins |
| Autofill for Web & Apps | Autofills login credentials, masked data, and credit card details across devices |
| Digital Wallet | Stores encrypted financial information and allows masked purchases for privacy-focused transactions |
| Cross-Platform Sync | Automatically syncs all vault content across browser extensions and mobile apps |
Pricing for IronVest
| Plan | Price |
| Free | $0 |
| Team Starter | $239.40 per user/year |
| Business | Custom |
Pros and Cons of Using IronVest
| Pros | Cons |
| Advanced masking features enhance privacy | No dedicated business/enterprise version |
| Biometric access adds extra protection | Lacks team and admin control tools |
| Free plan offers strong core features | Not ideal for IT departments needing user provisioning |
| Helps shield users from tracking and spam | Not purpose-built for large teams |
| Lightweight, with simple UI | Limited auditing and compliance support |
20. Splikity
Splikity is a simple, cloud-based password manager designed for ease of use and automatic syncing across devices. It securely stores passwords, uses strong encryption, and auto-fills login details to save time.
With its straightforward setup and focus on convenience, Splikity is ideal for users who want hassle-free password management without complicated features.
Key Features of Splikity
| Feature | Details |
| Simple Vault Interface | Clear, minimalist UI makes it easy for users to store and retrieve credentials |
| Automatic Cloud Syncing | Updates vault content in real-time across all authorised devices |
| Two-Factor Authentication | Adds a layer of login security for all users |
| Browser Extension Support | Available on major browsers, including Chrome, Safari, and Firefox, for seamless login experiences |
| Encrypted Team Sharing | Allows users to securely share selected logins with authorised colleagues |
Pricing for Splikity
| Plan | Price |
| Personal | $4.99 per user/month |
| Business | $7.99/month per user |
Pros and Cons of Using Splikity
| Pros | Cons |
| Very easy to set up and understand | Not suitable for large organisations |
| Affordable pricing for micro-businesses | Limited customisation or advanced reporting |
| Team sharing without a steep learning curve | No integrations with Active Directory or SSO |
| Works across all devices and browsers | Lacks breach detection or dark web monitoring |
| Good entry-level tool for password hygiene | No mobile offline mode |
21. TrueKey
TrueKey is a password manager developed by McAfee that uses multi-factor authentication, including biometrics like facial recognition and fingerprints, to secure logins.
It stores and auto-fills credentials across devices, encrypting data with strong AES-256 encryption.
Designed for simplicity and security, TrueKey allows users to log in without remembering complex passwords, making account access faster and more convenient.
Key Features of TrueKey
| Feature | Details |
| Biometric Login | Allows users to access their password vaults using facial recognition or fingerprints |
| Multi-Device Sync | Automatically syncs passwords across all devices where the TrueKey app is installed |
| AES-256 Encryption | Secures all credentials using bank-grade encryption standards |
| Multi-Factor Authentication | Adds additional layers of protection beyond biometric access |
| Password Generator | Helps users create complex and unique passwords to strengthen login security |
Pricing for TrueKey
| Plan | Price |
| Free | $0 |
| Unlimited | $19.99/year |
Pros and Cons of Using TrueKey
| Pros | Cons |
| Biometric login reduces password fatigue | Lacks advanced business tools |
| Syncs across all major devices and browsers | The free version is limited to just 15 passwords |
| Affordable annual pricing | Not ideal for enterprise-level policy enforcement |
| Strong integration with McAfee security tools | No password-sharing controls for teams |
| Simple UI, good for mobile-centric workers | Little transparency on the development roadmap |
22. Dashlane
Dashlane is a premium password manager that combines strong security with ease of use for individuals and businesses.
It offers encrypted password storage, automatic form-filling, a built-in password generator, and dark web monitoring to alert users of potential breaches.
With cross-platform compatibility, a clean interface, and extra features like a built-in VPN, Dashlane simplifies password management while helping protect online identities.
Key Features of Dashlane
| Feature | Details |
| Dark Web Monitoring | Scans the dark web and notifies users if their credentials are exposed |
| Password Health Reports | Analyses password strength across teams and suggests improvements |
| Secure Password Sharing | Allows encrypted sharing of login credentials with colleagues or partners |
| Browser Extension Support | Includes a VPN service to secure public Wi-Fi connections |
| SSO & Directory Integration | Integrates with identity providers like Azure AD and Okta for seamless onboarding and offboarding |
Pricing for Dashlane
| Plan | Price |
| Free | $0 |
| Premium | $3.75 per user/month |
| Enterprise | $7.49 per user/month |
Pros and Cons of Using Dashlane
| Pros | Cons |
| Excellent UI with advanced security features | VPN performance can vary |
| Comprehensive admin tools | Slightly more expensive than competitors |
| Real-time dark web breach alerts | Some users report slow desktop performance |
| Strong mobile apps | May not support self-hosting for security teams |
| Built-in VPN is great for remote employees | Customisation is limited in lower-tier plans |
23. Keeper
Keeper is a secure password manager and digital vault that protects passwords, files, and other sensitive data with zero-knowledge encryption. It offers password generation, secure file storage, dark web monitoring, and role-based access controls for teams.
With cross-platform syncing and robust admin tools, Keeper helps individuals and organisations strengthen cybersecurity while simplifying credential management.
Key Features of Keeper
| Feature | Details |
| Role-Based Access Control | Assigns permissions based on job roles, ensuring only relevant access to credentials |
| BreachWatch Monitoring | Constantly scans the dark web and flags compromised credentials |
| Password Versioning | Retains previous versions of passwords for auditing or recovery |
| Encrypted File Storage | Allows uploading and storing confidential files directly within the vault |
| Two-Factor & Biometric Login | Protects user accounts with multi-factor and biometric authentication methods |
Pricing for Keeper
| Plan | Price |
| Free | $0 |
| Keeper Unlimited | $1.67 per user/month |
| Keeper Family | $3.54 per user/month |
Pros and Cons of Using Keeper
| Pros | Cons |
| Strong audit and compliance capabilities | Admin console may feel complex to new users |
| Cloud, hybrid, and on-premise deployment options | Premium features locked behind higher-tier plans |
| Highly secure with AES-256 and zero-knowledge | Occasional sync issues across platforms |
| Customisable policy settings | Limited free trial compared to competitors |
| Useful for both IT teams and business users | The interface design could be more modern |
24. KeePassXC
KeePassXC is an open-source, offline password manager designed for users who value privacy, control, and transparency.
Based on the original KeePass software, it stores all password data locally in an encrypted database, eliminating the need for cloud storage.
Ideal for individuals and organisations with strict security policies, KeePassXC supports cross-platform use, advanced encryption, and a portable mode, making it a trusted choice for tech-savvy users who prefer a self-managed security solution.
Features
| Feature | Description |
|---|---|
| Offline Storage | Keeps passwords in a local, encrypted database with no cloud dependency. |
| Open Source | Publicly available source code for transparency and community audits. |
| Cross-Platform Support | Available on Windows, macOS, and Linux. |
| AES-256 Encryption | Protects vault data with industry-standard encryption. |
| Auto-Type | Automatically types login credentials into applications and websites. |
| Portable Mode | Can be run from a USB stick without installation. |
| Password Generator | Creates secure, customisable passwords. |
| Browser Integration | Works with major browsers through KeePassXC-Browser extension. |
Pricing
| Plan | Price | Key Inclusions |
|---|---|---|
| Free | $0 | All features included; open-source and community-supported. |
Pros and Cons
| Pros | Cons |
|---|---|
| 100% free and open source with no subscription fees. | No built-in cloud sync, manual sync required. |
| Fully offline for maximum privacy and security. | The user interface feels basic compared to premium managers. |
| Highly customisable and portable. | Lacks extras like dark web monitoring or VPN. |
| Strong encryption and security reputation. | Less beginner-friendly; best suited for tech-savvy users. |
| Works across major desktop platforms. | No official mobile app, and requires third-party apps. |
25. Bitwarden
Bitwarden is an open-source password manager that provides secure, end-to-end encrypted storage for passwords, notes, and sensitive information.
It is highly regarded for its transparency, affordability, and flexibility, offering both cloud-hosted and self-hosted options.
Designed for individuals, teams, and enterprises, Bitwarden works seamlessly across devices and browsers, with features like secure password sharing, password generation, and detailed vault organisation. Its open-source nature allows independent audits, giving users confidence in its security.
Key Features of Bitwarden
| Feature | Details |
| Open-Source Codebase | Allows full transparency and auditability, trusted by security professionals |
| End-to-End Encryption | Vaults are encrypted with AES-256 and zero-knowledge proofing |
| Secure Vault Sharing | Teams can safely share login data with custom access permissions |
| Self-Hosting Option | Deploy Bitwarden on-premise for full control over infrastructure |
| SSO & Directory Support | Supports SSO with major providers and syncs with directories like Azure AD |
Pricing for Bitwarden
| Plan | Price |
| Team | $4 per user/month |
| Enterprise | $6 per user/month |
Pros and Cons of Using Bitwarden
| Pros | Cons |
| Fully open-source and transparent | The interface is not as polished as some rivals |
| Extremely affordable for teams | Self-hosting requires technical skills |
| Strong enterprise features | Lacks advanced PAM tools |
| Self-hosting enhances data control | Some syncing delays on mobile apps |
| Highly secure with regular third-party audits | No built-in dark web monitoring |
See also: Best Business Tools And Software For Entrepreneurs
How To Choose the Right Password Management Tool
Choosing the right password manager depends on your team size, security requirements, budget, and preferred storage method.
While some tools focus on ease of use and cloud syncing, others prioritise offline control and advanced admin features.
Evaluating factors like platform compatibility, encryption standards, collaboration tools, and compliance support will help you pick a solution that balances convenience and security.
Key Factors to Consider
| Factor | Why It is Important | What to Look For |
|---|---|---|
| Security & Encryption | Ensures sensitive data is protected against breaches. | End-to-end encryption, zero-knowledge architecture, and multi-factor authentication. |
| Storage Method | Determines control over where your data is kept. | Cloud-based for convenience, offline/self-hosted for privacy control. |
| Ease of Use | Affects the adoption rate and daily workflow. | Simple UI, quick setup, cross-platform compatibility. |
| Collaboration Features | Important for teams sharing credentials. | Role-based access, secure sharing, activity logs. |
| Compliance Support | Helps meet legal or industry requirements. | GDPR, SOC 2, HIPAA, and ISO 27001 compliance features. |
| Extra Features | Can add value beyond password storage. | Dark web monitoring, VPN, password health reports. |
| Pricing | Impacts long-term costs for individuals or businesses. | Free plans, affordable tiers, or enterprise packages. |
| Integration & Compatibility | Ensures smooth use across tools and devices. | Browser extensions, API support, and app integrations. |
Conclusion
Choosing the right password manager is about finding the balance between security, usability, and the specific features you need. The ideal tool should offer strong encryption, fit seamlessly into your workflow, and be easy for you or your team to adopt.
Whether you prioritise cloud convenience, offline control, or advanced collaboration features, the right solution will not only protect your data but also simplify how you access and manage it every day.
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Frequently Asked Questions (FAQs)
What are the best password management tools for business security?
The best password management tools for business security include Dashlane, Keeper, Bitwarden, 1Password, and NordPass. These tools offer features such as secure credential storage, encrypted sharing, and multi-factor authentication, reducing security risks.
Why should businesses use a password manager?
Businesses should use a password manager to centralise credential storage, enforce best password management practices, reduce password reuse, and enhance security against phishing and data breaches.
Are password managers safe for business use?
Yes, reputable password managers use end-to-end encryption and zero-knowledge architecture, which means even the provider cannot access your data. They meet industry standards, like AES-256 encryption, making them safe for business use.
Can small businesses use password managers effectively?
Absolutely. Many of the best password management tools for business cater to small teams and startups. Tools like TeamPassword, Splikity, and Zoho Vault are affordable, easy to deploy, and provide essential features like encrypted sharing and access control.
What is the best password management method for teams?
The best password management method for teams includes using a secure vault, enabling two-factor authentication, sharing credentials through encrypted channels, and enforcing role-based access. It also involves regular password audits and compliance tracking.
What features should I look for in a password manager for business?
Look for multi-user vaults, admin dashboards, password health reports, 2FA, SSO integration, and encrypted sharing. These features reflect the best password management practices for team-based environments.
Can I use the same password manager for personal and business use?
Yes, many tools like 1Password, Bitwarden, and NordPass offer separate vaults within the same account. However, for better organisation and compliance, it’s often best to use dedicated accounts for business and personal use.
How often should passwords be changed in a business?
Changing passwords every 60–90 days is a common standard, especially for privileged accounts. Tools like Dashlane and Keeper help automate this process.
Can password managers be used offline?
Yes, some tools like Bitwarden, Keeper, and 1Password offer offline access by storing encrypted vaults locally. This supports uninterrupted access to credentials, even without an internet connection.
Do password managers support mobile use?
Yes. Most of the best password management tools for business security offer mobile apps with biometric access, autofill features, and syncing across devices. Tools like TrueKey and NordPass excel in mobile-first environments.
