Motion AI Review- I Let It Plan My Week and Here Is What Actually Happened

We are in the golden age of productivity tech, and AI tools are stepping in to help us manage our chaotic schedules with military precision. Among these tools, the Motion AI app has been making waves.

In this Motion AI review, I let the tool completely take over my week, yes, it planned my meetings, prioritised tasks, and even told me when to take a break. What happened next was a fascinating look into how this AI productivity planner is reshaping the future of work.

In a world where professionals spend over 60% of their time on “work about work” (like managing emails, scheduling meetings, and planning tasks), according to Asana’s Anatomy of Work report, there is a growing demand for smarter, automated solutions.

This statistic underscores the growing need for efficient tools like the Motion AI app, which aims to streamline scheduling and task management. In this Motion AI review, I explore how this AI productivity planner can potentially transform the way we manage our workweeks.

From smart prioritisation to real-time rescheduling, the tool promises more than just organisation, it claims to optimise your entire workflow. But can an AI calendar assistant deliver the discipline and focus that entrepreneurs and professionals crave?

I put it to the test, and here is what actually happened when I let Motion plan my entire week.

Key Takeaways

• Motion AI delivers genuine productivity gains by intelligently automating your daily planning, helping you focus more and stress less about scheduling.
• It shines in structured, deadline-driven environments, making it a powerful ally for entrepreneurs, consultants, and professionals managing complex workloads.
• Despite its strengths, the app lacks intuitive flexibility, often struggling with spontaneous tasks or creative, free-form work styles.
• Using Motion AI for a full week revealed its transformative potential, proving that AI can take over the mental load of planning, if you are ready to trust the system.

What Is Motion AI?

Motion AI is a smart productivity app designed to take over the heavy lifting of planning your day. Instead of manually blocking time for tasks, juggling meetings, and constantly rescheduling, the app uses artificial intelligence to handle all of it in real time.

It functions as a digital assistant, prioritising your to-dos, scheduling them into available time slots, and adapting on the fly when things change. For entrepreneurs and professionals who often feel overwhelmed by fragmented calendars and endless lists, Motion AI promises a single, intelligent platform that combines task management and calendar automation.

The app was co-founded by Harry Qi and Jacob Greenfield, two Silicon Valley entrepreneurs who were frustrated by how much time was wasted on “work about work.” They envisioned a solution that could automate the decision-making behind scheduling and free up brain space for more meaningful tasks.

Backed by Y Combinator and venture capital firms like SignalFire, Motion has quickly grown into a widely adopted tool among productivity-focused users and fast-paced teams.

Core Features of Motion AI

From planning tasks to reshuffling your calendar, Motion AI offers a suite of AI-powered features that streamline how you work, plan, and collaborate. Here is a closer look at the core tools that make Motion stand out.

Task Planner

Motion AI’s task planner is not just a digital to-do list, it is a decision-making engine. You add your tasks, assign estimated durations, set deadlines, and indicate importance levels. Then, Motion takes over the cognitive load by fitting each task into your available time slots.

For entrepreneurs juggling dozens of responsibilities like marketing, sales, admin, and product development, this means fewer late nights wondering what to prioritise next. It ensures your most important tasks get done without you having to constantly reshuffle your calendar manually.

What sets Motion apart is its commitment to urgency. If a task is nearing its deadline, the AI will push it up your schedule, and if you are running behind, it adjusts.

Project Manager

Beyond individual tasks, Motion AI supports high-level project coordination. You can group tasks into projects, track milestones, and even assign deliverables to team members on a business plan. The visual project overview keeps your goals in focus while the AI handles when and how each task gets done.

For growing teams and bootstrapped startups, this is a game-changer. Rather than investing in a bloated project management suite, Motion lets you run lean, tracking everything from product launches to marketing campaigns in one clean interface, without the overhead.

Importantly, project deadlines are automatically prioritised and scheduled. This reduces bottlenecks, improves accountability, and ensures key projects do not get sidelined by reactive work.

Meeting Notetaker

One of Motion AI’s most practical features is its ability to automatically capture and convert meeting insights into action. During meetings, the tool listens, summarises key points, and identifies tasks, then adds them directly to your task list or team dashboard.

This is a major advantage for busy entrepreneurs and teams who often leave meetings with a mental checklist and no time to document it. With Motion’s AI Meeting Notetaker, you reduce the risk of missed follow-ups, eliminate manual notetaking, and ensure that every discussion results in clear, trackable action steps.

Whether it is a strategy session, client call, or internal sync, Motion turns conversation into execution seamlessly.

Calendar Assistant

This is where Motion AI truly sets itself apart. Its calendar assistant automatically finds the most efficient time to complete your tasks, blocks out time for deep work, and dynamically updates your day as things shift.

Say you have a packed Tuesday and suddenly a client requests an urgent call. Instead of manually shuffling five tasks, Motion reschedules everything instantly based on remaining availability and deadlines.

It syncs with Google Calendar and Outlook and respects your working hours, break preferences, and meeting buffers. You can even set recurring availability for specific types of tasks, like “strategic thinking” every Friday morning.

For founders and business owners, this means more time working on the business, not just in it.

Workflows Builder

Motion makes it easy to create intelligent, recurring workflows without scripting or complex automation rules. You can build daily routines, weekly admin checklists, monthly reviews or anything you repeat often into smart templates.

For example, a solo consultant might build a Monday routine that includes invoicing, client onboarding, proposal writing, and lead follow-up. Motion will intelligently fit these recurring workflows into available time each week, alongside new tasks and meetings.

Business Intelligence (Insight-Driven Productivity)

Motion AI takes productivity a step further by integrating real-time project intelligence into your workflow. It does not just help you plan, it helps you predict when your projects will finish, based on your team’s actual capacity and workload across all ongoing tasks.

If a project starts veering off track, Motion alerts you immediately, allowing you to course-correct before deadlines are missed. This proactive approach gives entrepreneurs and managers complete peace of mind, removing last-minute surprises and ensuring nothing falls through the cracks.

More than that, Motion’s AI-powered dashboards give you visibility into how efficiently your team is operating. It analyses your business processes, highlights bottlenecks, and helps you make smarter decisions, whether that is redistributing workload, adjusting timelines, or refining your team’s focus.

According to Motion, these insights can help businesses boost efficiency by up to 40%, making it a valuable asset for any organisation looking to scale sustainably.

Motion AI Pricing and Plans

Motion AI offers three distinct pricing tiers designed to serve different levels of users, from solo professionals to complex business teams and enterprise-scale organisations.

Here is what each plan includes and who it is best suited for:

Pro AI – $29/month

The Pro AI plan is designed for solo entrepreneurs, professionals, and small teams who need intelligent automation to manage their daily schedules, tasks, and projects.

At this level, users get full access to Motion’s suite of productivity tools, including automated task planning, project management, calendar syncing, and meeting support. It also includes unlimited AI usage, mobile and desktop access, and priority customer support.

This plan suits individuals looking to streamline workflows, reduce time spent on planning, and improve daily focus without the complexity of larger team tools.

Business AI – $39/month

The Business AI plan is ideal for startups, agencies, and small businesses that require more advanced planning tools and collaborative features. In addition to everything included in the Pro AI tier, users gain access to productivity insights, team capacity planning, advanced dashboards, and detailed reporting.

This plan enables better resource allocation, oversight across multiple projects, and more strategic time management. It is best suited for teams that need clarity, accountability, and coordination across departments while still leveraging automation to remove planning bottlenecks.

Enterprise – Custom Pricing

The Enterprise plan is built for larger organisations with complex security, integration, and scalability needs. It includes all the features from the Business AI tier, along with enterprise-grade capabilities such as custom integrations, role-based access control, single sign-on, SOC 2 security compliance, and engineering support.

Businesses that operate across departments or require strict IT governance and cross-functional alignment will find this plan essential.

Pricing is tailored based on organisational size and requirements, and it includes a dedicated customer success manager to ensure smooth onboarding and ongoing optimisation.

Why I Reviewed Motion AI

As an entrepreneur juggling multiple roles, I was spending more time planning my day than actually executing. Between calendars, task lists, and shifting priorities, my productivity tools were creating more noise than clarity.

I discovered Motion AI while searching for something smarter, an app that could automate my schedule, prioritise tasks, and adapt in real time. The promise was simple: let AI take over the mental load of planning so I could focus on what matters, and getting things done.

Curious to see if it could deliver, I decided to let Motion plan my entire week. No manual planning. No second-guessing. Just an AI-driven structure, and here is what happened.

A Week With Motion AI and How It Went

Testing productivity apps is nothing new to me, but Motion AI positioned itself as something different: a smart, AI-powered assistant that does not just organise tasks but thinks ahead for you.

So, I put it through a real test, one full week of running my entire work schedule through the app. The results? Eye-opening.

Here is what I was struggling with before, how Motion handled it, and where it still lags.

Use Case 1: Planning a Busy Week Without Spending an Hour Doing It

The first thing that surprised me was how fast it worked. After loading in my tasks and deadlines, Motion generated an entire week’s schedule in seconds. And unlike most tools, it did not just drop my to-dos into empty spaces, it made decisions.

High-priority tasks landed in focus hours. Admin work was tucked into the late afternoon. Breaks were spaced logically, not just for show.

For once, I did not spend Monday morning rearranging coloured blocks in my calendar. I simply opened the app and got to work. That alone set a different tone for the entire week. I was not reacting, I was executing.

Use Case 2: Managing Meetings and Disruptions

By midweek, the real test came. A client rescheduled a key meeting last-minute. In my old setup, that would have meant manually moving half my day, likely messing something up in the process.

But Motion did not flinch. It quietly adjusted the rest of my schedule, rebalanced priorities, and made sure nothing important fell through the cracks. I did not even notice how smooth the transition was until hours later, when I looked back and realised I had not lost time scrambling.

It felt like having a competent assistant who understood the value of each task and how to make space for interruptions without derailing progress.

Use Case 3: Automating Recurring Workflows Without Losing Sight of Priorities

One of my ongoing issues is keeping up with routine but essential tasks, like checking in on leads, reviewing financials, or posting content. These jobs are small but important, and they often get lost when bigger things pile up.

With Motion, I set them once as recurring tasks, and the app automatically found time for them each week. When priorities shifted, it rescheduled them without deleting or forgetting them. For the first time in ages, I was not missing small details because they were already handled by the system.

It was like clearing mental cobwebs as I did not have to carry these tasks in my head anymore.

Use Case 4: Creative Work Was Still a Struggle

Here is where things got tricky. One of my main tasks that week was brainstorming a new marketing campaign. It required deep thought and unstructured time. Motion, doing what it does best, slotted it into a neat two-hour window between admin and meetings.

But creativity does not follow a clock. I found myself rescheduling that block manually because I needed space, not structure.

That is where the AI felt a little too mechanical. It understood urgency, but not the subtlety of inspiration or flow. In these cases, I had to take the lead again, and that is fine, but it is worth noting if your work leans heavily into ideation or creative thinking.

Bottom Line: It Did What I Hoped, Just Not Everywhere

I used Motion AI because I needed help managing time better. It delivered. It planned better than I could, adapted faster than I ever had time to, and helped me stick to a flow that boosted my output without burning me out.

But it did not replace me entirely. For tasks requiring creativity, emotional intelligence, or strategic thought, I still had to step in. And that is okay, because I was not looking for a robot. I was looking for relief from the invisible load of planning every hour of my week.

Motion gave me that, and that alone makes it worth it.

Pros and Cons of Using Motion AI

After using Motion AI intensively for a full week, it is clear that this is not just another productivity app. It is a high-functioning system designed to take the pressure of planning off your plate.

That said, it is not perfect, and it is not for everyone. Here is a breakdown of what it does well and where it still needs improvement.

Motion AI vs Other Productivity Tools

There is no shortage of productivity tools on the market, but not all are built the same. While many promise to organise your time, Motion AI sets itself apart by actively managing it for you. Here is how it compares to some of its closest competitors.

Motion AI vs Sunsama

Sunsama is often seen as a mindful productivity tool, great for users who prefer to plan their day manually. It allows you to drag tasks into your calendar, reflect on your goals, and structure your time thoughtfully.

Motion, in contrast, takes a hands-off approach. Once you input your tasks, it plans your day for you using AI, rescheduling automatically if something changes. While Sunsama is more about intention and personal control, Motion is about automation and efficiency.

Verdict: Sunsama is great if you enjoy the process of planning; Motion is better if you want to skip that step entirely and let AI do the work.

Motion AI vs Reclaim.ai

Reclaim.ai is a strong competitor, particularly for teams and professionals who value flexibility. It auto-schedules tasks and habits into your calendar and protects focus time, much like Motion. However, Reclaim leans heavily on Google Calendar and integrates more deeply into your workflow using smart preferences and Slack integrations.

Motion feels more like an all-in-one ecosystem. It does not just plug into your calendar, it replaces it. While Reclaim offers more flexibility for collaborative teams, Motion is more structured and aggressive in task execution.

Verdict: Reclaim suits teams and users who want lightweight automation; Motion is better for individuals who need stronger scheduling discipline and control.

Motion AI vs Notion

Notion is a flexible workspace where you can write, organise, and plan all in one place. It is a note-taking app, wiki, and database builder that can be moulded into almost anything, including a task manager.

But Notion does not schedule tasks. You still have to manually assign deadlines, set calendar reminders, and build your workflows. Motion fills that gap by taking over your calendar completely and making sure your tasks happen.

Verdict: Notion is ideal for documentation and flexible planning. Motion is built for execution. Many users may benefit from using both together.

Motion AI vs Trello

Trello remains popular for visual project management. With its drag-and-drop Kanban boards, it is great for teams that need to track progress, especially on collaborative projects. But Trello is passive; it shows you what is on your plate, but does not tell you when or how to get it done.

Motion, by contrast, focuses less on visual planning and more on calendar-based execution. It tells you exactly when to do each task and adjusts in real time if your day changes. While Trello helps you visualise progress, Motion helps you make progress.

Verdict: Trello is a project visibility tool. Motion is a task execution engine. Choose Trello if you want to see the big picture; choose Motion if you want to get through it faster.

Motion AI vs Other Productivity Apps At a Glance

Who Is Motion AI Best For?

Motion AI is not your typical productivity app. It is best suited for people who are ready to hand over the burden of scheduling to a smart, adaptive system.

If your work benefits from structure, predictability, and the ability to focus without constant planning, Motion can become an essential part of your workflow.

Entrepreneurs and Founders Who Wear Multiple Hats

If you are running or building a business, you likely have your hands in every part of it: sales calls, team check-ins, product decisions, financial planning, and client work.

Motion AI shines in this environment. It removes the daily decision fatigue around what to do next by dynamically planning and reprioritising your tasks as your day evolves.

This means less time on logistics and more time on high-leverage work, which is exactly what busy founders need.

Deadline-Driven Professionals With Packed Calendars

Consultants, lawyers, marketers, and product managers often work in fast-paced, high-pressure environments with multiple clients, tasks, and time-sensitive deliverables.

Motion AI’s real-time calendar adjustment and prioritisation features make it easier to stay on top of what matters most, without manually updating your schedule every hour.

If your day is often overbooked and chaotic, Motion brings order to the madness.

Small Teams and Remote Startups

Motion is also well-suited for growing teams that want to stay lean and efficient without hiring a dedicated project manager. The app allows teams to assign tasks, balance workloads, and automatically coordinate schedules.

For remote teams, especially, it brings much-needed visibility and rhythm, ensuring every team member knows exactly what to work on and when, regardless of time zones.

Remote Workers and Solopreneurs Seeking Structure

For freelancers, remote workers, and solo operators, the biggest challenge is not always the workload, it is maintaining structure and focus. Without a boss, office, or fixed hours, it is easy to drift.

Motion solves this by building a disciplined schedule for you, with built-in breaks and time-blocked work sessions. You start each day with a clear roadmap, giving your solo routine the structure of a well-managed team.

Who Motion AI May Not Be Ideal For

While Motion AI offers powerful automation and structure, it is not for everyone.

Creative Professionals Who Thrive in Open-Ended Workflows

Designers, writers, creatives, and strategists may find Motion too rigid. It thrives on structure, but creativity often demands space, freedom, and flexibility.

Motion tries to slot even abstract, open-ended tasks into fixed blocks, which can feel forced and limiting if your work is heavily conceptual or spontaneous.

Users Who Prefer Manual Control and Reflection

If you are the kind of person who enjoys crafting your schedule by hand, planning your day over coffee, or using your calendar as a mindfulness tool, Motion’s automated approach may feel impersonal. It removes friction, but also removes the human aspect of planning that some users value.

Freelancers on a Tight Budget

At $29/month for individuals and $39/month for business plans, Motion sits in the premium pricing tier. While it offers immense value in terms of time saved and efficiency gained, solo freelancers or early-stage entrepreneurs with limited income may find the price steep, especially if their workload does not yet require daily optimisation.

Conclusion

After a full week of using Motion AI to manage every part of my workday, I can confidently say this: if you are drowning in tasks, overwhelmed by planning, or struggling to stick to a schedule, Motion is more than worth trying.

It is not just another productivity app, it is an intelligent system that acts like a real assistant. It thinks ahead, adjusts when things change, and ensures you stay on top of what truly matters. For entrepreneurs, consultants, and fast-moving professionals, that kind of automation is not a luxury, it is leverage.

Of course, it is not perfect. If your work is heavily creative or if you prefer planning manually, you might find it too structured. And the price point will not work for everyone. But for those who thrive with clarity, structure, and automation, Motion AI delivers exactly what it promises: productivity without the planning burden.

So, if your calendar is out of control and your to-do list never ends, it may be time to stop managing your time and let Motion AI do it for you.

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Frequently Asked Questions About Motion AI

Is the Motion AI app good?

Yes, Motion AI is highly effective for users who need intelligent, real-time planning and prioritisation. It eliminates manual scheduling, automatically reschedules tasks based on changes, and helps you stay focused by structuring your day with precision.

While it may feel too rigid for creatives, it is excellent for busy professionals who need to optimise their time.

How much does Motion AI cost?

Motion AI offers two main plans. The Pro AI plan costs $29/month for individuals, while the Business AI plan is priced at $39/month for teams, with additional enterprise-level options available upon request. All plans include a 7-day free trial to explore the platform risk-free.

Who is the CEO of Motion AI?

Harry Qi is the CEO and co-founder of Motion AI. He launched the platform with the mission to eliminate the stress of daily planning and help busy professionals focus on meaningful work instead of micro-managing their time.

Is Motion better than Todoist?

Motion and Todoist serve different purposes. Todoist is a task management tool known for its simplicity and flexibility, while Motion is a full AI-powered scheduling platform that actively organises your calendar and adjusts in real time.

If you want automation and structure, Motion is better. If you prefer manual control and lightweight task lists, Todoist may suit you more.

Is Motion AI worth it?

If you are overwhelmed by a packed schedule and want to reclaim time without losing control, then yes, Motion AI is absolutely worth it.

It transforms how you manage tasks and time, especially if your workload involves constant meetings, deadlines, and context-switching.

Does Motion AI work for teams?

Yes. The Business AI plan includes collaboration tools such as team capacity planning, shared dashboards, and centralised billing.

It is useful for remote or fast-paced startup teams that need coordinated schedules without the overhead of complex project management software.

Can I use Motion with my existing calendar?

Yes, Motion syncs seamlessly with Google Calendar and Microsoft Outlook. It pulls in your meetings and events automatically, then builds your task schedule around your availability, adapting in real time if anything changes.

Is there a free trial available?

Motion offers a 7-day free trial for all new users. You will get access to all the core features, including auto-scheduling, recurring tasks, AI prioritisation, and focus mode, so you can fully evaluate the experience before committing.

What platforms is Motion available on?

Motion is available as a web app, a mobile app (iOS and Android), and a Chrome extension. You can manage and monitor your tasks and calendar from anywhere, keeping your workflow intact across devices.

Can Motion handle recurring tasks?

Yes, and it does so brilliantly. Once you set a recurring task, Motion ensures it appears in your calendar weekly (or however often you set it), rescheduling when necessary and maintaining your routine without constant reminders or input.

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