Reclaim AI Review: After 30 Days of Use, Here Is My Honest Feedback

This Reclaim AI review starts with a simple truth: time is your most valuable asset, and most of us are losing it faster than we realise.

As an entrepreneur, I have spent too many hours buried in scheduling chaos, rescheduling meetings, chasing follow-ups, and juggling tasks, and it turns out I am not alone.

A 2022 study by Microsoft found that the average worker spends 57% of their time communicating in meetings, emails, and chats, leaving just 43% for focused, productive work.

That is not sustainable. Not for builders. Not for decision-makers. And definitely not for founders trying to scale.

That is why I turned to Reclaim AI, an intelligent, AI-powered calendar assistant built to protect your time, not just display it.

In this review, I will break down the core Reclaim AI features, compare it to other productivity tools for business owners, and share insights on Reclaim AI pricing. If you are looking for the best AI scheduling tool or a truly smart calendar app for entrepreneurs, keep reading.

Key Takeaways

• Reclaim AI automatically schedules your tasks, meetings, and habits, freeing up hours and reducing decision fatigue.
• Its smart features like time blocking, task syncing, and meeting buffers help entrepreneurs focus on deep work without disruption.
• Compared to other productivity tools, Reclaim is more intuitive, flexible, and designed specifically for real-world business workflows.
• With flexible pricing plans, including a free tier, it delivers strong value for solopreneurs and growing teams alike.

What Is Reclaim AI?

Reclaim AI is an AI-powered smart calendar tool that automatically schedules your tasks, meetings, and habits, without you lifting a finger.

Built for busy professionals, it connects to your Google Calendar and starts optimising your time based on real priorities. If you are trying to focus on deep work, protect personal time, or avoid back-to-back calls, Reclaim makes sure your schedule reflects your goals.

Unlike standard calendar apps, it does not just show what is coming up. It actively manages your time, rescheduling tasks when things change, blocking focus time when your calendar fills up, and even making space for lunch or your evening workout.

What makes Reclaim truly stand out is its ability to blend personal and professional life into one seamless calendar. You can create custom habits like writing, admin, or sales outreach, and Reclaim will block time for them intelligently throughout your week.

Reclaim AI: A Quick Overview

To really understand if Reclaim AI could handle the demands of my schedule, I had to break it down: where the product comes from, its pricing, features and who it is built for.

Below is a quick overview of Reclaim AI:

Reclaim AI Core Features

Reclaim AI is not just a calendar tool; it is an intelligent scheduling assistant designed to help you focus on what matters most.

Below is a breakdown of its core features and how each one supports productivity, balance, and smarter work routines.

Reclaim AI Pricing and Plans

Reclaim AI offers a flexible pricing model designed to serve everyone from individual professionals to large, distributed teams. If you are just getting started with AI scheduling or managing time across multiple departments, there is a plan that fits your workflow and budget.

Here is a breakdown of each pricing tier, who it is for, and what is included:

Lite – Free

The Lite plan is ideal for individuals or solopreneurs who want to explore smart scheduling without any upfront cost. With this tier, you get access to Reclaim’s most essential features, including 1 scheduling link, 1 smart meeting, and automatic focus time. It also supports basic habit tracking and limited calendar integration.

While you will not get access to team-based features or advanced automation, it is a great starting point if you are testing the waters or only need Reclaim for personal use.

Entrepreneurs with simple schedules or solo workflows can benefit from this without paying a dime.

Starter – $8 per user/month

The Starter plan is Reclaim’s most popular option, built for founders and small teams that want to automate their calendars and routines without the complexity of full-scale enterprise tools.

You will get support for up to 10 users, 3 scheduling links, and the ability to run up to 3 smart meetings simultaneously.

This tier introduces integrations with tools like Asana, Todoist, and Jira, enabling Reclaim to pull in tasks and automatically schedule them into your calendar. It also unlocks unlimited habit scheduling, smarter prioritisation, and greater flexibility around time blocking.

It is perfect for early-stage startups, freelancers juggling multiple roles, or any entrepreneur ready to reduce the noise and get more from every hour.

Business – $12/user/month

As your team scales, so do your scheduling needs. The Business plan is designed for growing teams of up to 100 users, offering unlimited scheduling links, unlimited smart meetings, and all of Reclaim’s automation features, plus enhanced analytics and reporting capabilities.

With this plan, you can set team-wide scheduling rules, share availability more efficiently across departments, and use Slack status sync to keep communication smooth during busy periods.

The Business tier supports more complex coordination and is ideal for hybrid or remote teams working across time zones.

Enterprise – $18/user/month (Custom options available)

For larger organisations or those with advanced operational requirements, the Enterprise plan offers the full power of Reclaim AI, with customisation to match.

In addition to all Business-tier features, you will get support for over 100 users, dedicated onboarding and account management, and options for priority customer support, custom integrations, and enterprise-grade security controls.

This plan is best suited for companies needing strict administrative oversight, audit logs, and enhanced control over how scheduling data is managed across the business. Pricing may vary depending on user volume and feature configuration.

Why I Reviewed Reclaim AI

As an entrepreneur managing a packed schedule, I constantly found myself rearranging tasks, rescheduling meetings, and trying to protect focus time that never seemed to hold. My calendar was full, but my productivity was scattered.

I came across Reclaim AI while searching for something that could do more than just display events. I needed a system that could intelligently block time, defend my deep work hours, and handle my routines without me having to think about them.

The idea was simple: let AI run the calendar so I could run the business.

So I gave Reclaim full control for a week of my meetings, tasks, habits, and even breaks. No manual tweaks. No emergency fixes. Just automation doing its thing. Here is what I discovered.

30 Days With Reclaim AI and How It Went

I have tested dozens of productivity tools, but Reclaim AI positioned itself differently from day one. It did not just aim to organise my time; it promised to protect it. A calendar that thinks like a partner, not a secretary.

So, I gave it full control for 30 days. No manual adjustments. No planning every night. Just me, my real schedule, and Reclaim running the show.

Here is what I was dealing with before, how Reclaim handled it, and where it still falls short.

Use Case 1: Protecting My Focus Time And Getting Real Work Done

Getting uninterrupted time to work on deep tasks was always a struggle. I used to manually block out mornings for strategy, writing, and problem-solving, but those blocks got overrun by last-minute meetings or shifting tasks almost every time.

Reclaim offered a solution. I set a fixed focus hours from 9 am–11 am, and let the app preserve that time automatically. It worked better than expected. Tasks were scheduled around those blocks. Meetings respected them. Even habits were adjusted to avoid interference. I got into deep work consistently, for the first time in months.

But it was not foolproof.

If someone sent a direct calendar invite, Reclaim did not stop it. The app would shift my habits or tasks to preserve the invite, but not the focus block. I still had to step in and say “no” manually sometimes.

So while Reclaim could protect my time internally, it could not fully enforce those boundaries externally.

Use Case 2: Making My Weekly Routines Stick Without Forcing Them

Every week, I promise myself I will do the things that keep the business running smoothly, check analytics, review cash flow, plan content, and follow up on leads. And every week, something more “urgent” pushes those things aside.

I was not struggling with motivation. I was struggling with structure.

So I used Reclaim’s Habits feature to build in those non-negotiables. I added blocks like “Weekly Metrics Review,” “Inbox Zero,” “Content Planning,” and “Client Pipeline Follow-Up.” But instead of setting them for fixed times that I would eventually override, I let Reclaim place them dynamically, based on my actual availability.

That was the breakthrough. These routines did not vanish when the calendar got tight; they shifted. If a meeting ran long or a task took over a time slot, Reclaim moved the habit, not deleted it. It kept trying to find a place for it throughout the week, and most importantly, it did.

Still, Reclaim prioritises meetings and tasks over habits. That is by design, but it means your habits are always the first to move. And if your schedule is tight, some of them do get pushed out entirely.

It worked better than anything I have tried before, but it was not a set-and-forget system. I had to stay aware and occasionally reintroduce missed routines manually.

Use Case 3: Getting My Tasks Out of Todoist and Onto My Calendar

My task manager was overflowing. Todoist helped me capture everything, but completing tasks was another story. Unless I manually scheduled them into my calendar, they just sat there, growing stale and overdue.

I connected Todoist to Reclaim, selected the most urgent projects, and let the AI take over. Reclaim analysed my calendar, found open slots, and scheduled each task based on priority and estimated time.

It did not just drop them anywhere; it protected deep work hours for the critical stuff and pushed admin tasks into lighter parts of my day.

What impressed me most was how it adjusted. When a surprise meeting came up or a task ran long, Reclaim did not let things fall off. It reshuffled remaining items across the rest of the week, keeping the system intact without my input.

By the end of the month, I had completed over 90% of what I had scheduled, without micromanaging my calendar once. For the first time, my task list and my schedule were speaking the same language. No more reactivity. Just clear execution.

But it was not perfect. Reclaim does not pull in subtasks or notes. That meant I had to click back into Todoist to remember context, especially for project-based work. Also, it does not yet support time estimates per task from Todoist, so everything defaulted to 30-minute blocks unless I changed it manually.

The automation worked, but I often had to cross-reference Todoist for missing details that Reclaim did not carry over.

Use Case 4: Managing Meetings Without Burning Out

Meetings were one of the biggest drains on my schedule. Not because they were unnecessary, but because they were unpredictably dropping into my calendar at awkward times, breaking up focus blocks, and leaving no room to reset.

With Reclaim, I tried to fix that.

I created smart scheduling links and set boundaries: only book meetings between 1 pm and 4 pm, no more than three per day, and always with at least 30 minutes between each one. I expected friction, but it worked.

The first few bookings respected my setup. No double-bookings. No awkward gaps. My energy levels held up better, and I was sharper on every call.

But it was not perfect. Reclaim’s smart links only work if everyone books through them. When someone sent me a manual calendar invite or booked outside the link, the system could not enforce my rules.

Reclaim adjusted as best it could, shuffling tasks or habits, but it still allowed my day to be hijacked. It felt like the tool lost control as soon as the external world did not play by its rules.

Also, it does not natively integrate with Outlook or Zoom scheduling yet, which meant I had to manually reconcile external bookings at times.

Still, when the setup was followed, Reclaim made a real difference.

Use Case 5: Protecting My Personal Time Without Falling Behind at Work

Running a business often blurs the line between work and everything else. I had block time for workouts, lunch, or just time off, but as deadlines piled up, those blocks were the first to go. I was burning out slowly, but consistently.

With Reclaim, I treated personal time the same way I treated client meetings. It was non-negotiable. I created habits for gym sessions, evening wind-downs, and even lunch breaks. Reclaim scheduled them dynamically around my real workload, moving them when necessary but never deleting them.

It worked better than expected. I stopped skipping meals. I actually made it to the gym three times in a week. And I logged off before 7 pm without carrying guilt into the next day. Having those boundaries respected, even by a piece of software, shifted how I showed up mentally.

But there were cracks. If the day got overloaded with meetings or high-priority tasks, Reclaim deprioritised personal time to make space.

That is fair because it is how the system is designed, but it meant I still had to check in manually to make sure self-care did not fall off entirely. Personal routines were flexible, but they were not sacred.

Reclaim helped me protect my time better than any tool I have tried. But like anything automated, it still needs a human at the wheel to remind it of what really matters.

Bottom Line: It Gave Me Back Control, Just Not All of It

I turned to Reclaim AI because I was tired of managing time on top of everything else. And in the areas that mattered most, blocking focus time, automating routines, and adapting my week around shifting priorities and it delivered.

It did not just schedule my calendar. It respected it. And that alone helped me work with more clarity and far less stress.

But it was not perfect. Reclaim could not fully protect me from last-minute external changes. It could not stop a client from dropping a meeting right into my protected hours. And it occasionally missed the context behind my task list. I still had to check in, make adjustments, and remind the system what mattered most.

And honestly, that is fine.

I was not looking for a tool to take over. I was looking for one to help me breathe. Reclaim did not replace my role in planning, but it lightened the load. And for anyone building a business while trying to stay sane, that is a win.

Pros and Cons of Using Reclaim AI

Like any tool, Reclaim AI comes with trade-offs. It excelled in helping me automate the structure of my week, protect deep work time, and stick to routines, but it also showed limitations when external changes entered the picture or when manual context was needed.

Below is a breakdown of Reclaim AI’s Pros and Cons:

Reclaim AI vs Other Productivity Tools

There are plenty of scheduling and productivity apps on the market, but Reclaim AI carves out a niche by focusing on intelligent time defence, not just automation.

Here is how it stacks up against other popular productivity tools for business owners I have tested:

Reclaim AI vs Motion

Both Reclaim AI and Motion AI are among the best AI scheduling tools on the market, but they solve different problems and suit different work styles.

Motion is excellent at building a full-day plan based on your tasks and deadlines. It adapts in real time when meetings shift or tasks take longer than expected, automatically reshuffling your schedule to keep things on track. That makes it incredibly useful if your work is execution-heavy and you thrive on a tightly managed workflow.

But it can feel rigid. Tasks get moved aggressively, and if you need more control over priorities or want to preserve flexibility for personal time, you will often have to jump back in to tweak things manually.

Reclaim AI, on the other hand, is designed around protecting your time. It does not try to schedule every minute of your day. Instead, it blocks out space for your priorities like deep work, recurring routines, or admin tasks, and automatically moves them around your week when conflicts arise. It is less about micro-managing and more about making sure what matters always has a place.

If your day involves frequent interruptions, last-minute changes, or a blend of personal and professional responsibilities, Reclaim gives you more breathing room with less effort.

Verdict: Motion is great for rigid executors. Reclaim wins on flexibility and real-life adaptability.

Reclaim AI vs Clockwise

Clockwise is designed primarily for teams. Its strength lies in coordinating calendars across an organisation, optimising meeting times to preserve deep work for everyone. If your entire team uses it, it can restructure calendars to create shared focus blocks and reduce calendar collisions.

But here is the catch: it only works well when everyone is on board. If just one person in the team is using Clockwise, its impact is limited. And for founders or small teams that work cross-functionally or externally, getting everyone to adopt the same tool is not always realistic.

That is where Reclaim AI stands out.

Reclaim works effectively as a standalone solution. I did not need buy-in from a whole team to start getting value. It helped me block time for habits, reschedule tasks when my day shifted, and protect my calendar, even if I was the only person using it.

It also offered more customisation around personal routines, smarter task integration, and real-time adaptability without relying on a broader organisational structure.

Verdict: If you are part of a large company, Clockwise works perfectly. If you are a founder, solopreneur, or part of a lean team, Reclaim is the smarter choice.

Reclaim AI vs Calendly

I have used Calendly for years to simplify the back-and-forth of booking meetings. It does one thing very well: it lets people pick a time that works for both parties. For straightforward meeting scheduling, it is fast, clean, and effective.

But that is where it stops.

Calendly does not know whether I am in the middle of a deep work session, finishing a deadline, or trying to protect time for personal routines. It just sees what is open on the calendar and assumes that means I am available.

Reclaim AI changes that. Its smart scheduling links factor in not just your calendar, but your priorities like focus time, habits, personal commitments, and existing tasks. When someone books with me through Reclaim, they are doing so on my terms.

Verdict: Calendly is a solid starter tool, but Reclaim is better for entrepreneurs who need intelligent time protection.

Reclaim AI vs Google Calendar

Google Calendar is the default calendar app for most professionals, including me. It is reliable, widely integrated, and free. But using it effectively still requires one thing: manual effort.

I had to block time for tasks, create recurring events for habits, and constantly adjust my schedule when things changed. It worked, but it was static. Every change meant more hands-on planning.

Reclaim AI does not replace Google Calendar; it builds on it. After connecting my account, Reclaim started automating the things I used to manage manually. It blocked time for priority work, scheduled tasks from my to-do list, and kept personal routines from getting pushed off the map.

The best part? It adjusted in real time. When my routine shifted, I did not have to touch my calendar. Reclaim reshuffled it all in the background while keeping my priorities intact.

Verdict: If you are using Google Calendar already, Reclaim adds the smart layer it is missing.

Reclaim AI vs Other Productivity Tools Quick Overview

Who Is Reclaim AI Best For?

Reclaim AI is not trying to be everything to everyone, and that is its strength. It is built for people who understand that managing time is not just about filling a calendar, but about protecting what matters.

After using it for 30 days, here is who I believe Reclaim serves best:

Built for Entrepreneurs Wearing Too Many Hats

If you are the founder, strategist, operator, and client-facing lead all in one, you need a system that does not fall apart when things get messy.

Reclaim AI is ideal for solo entrepreneurs or lean startup teams who need to balance deep work with constant context switching. It automates the schedule without requiring you to manage every move.

This tool gave me breathing room to think strategically again, not just react to the day.

A No-Brainer for Google Calendar Power Users

Reclaim was made for people already embedded in the Google ecosystem. If you live in Google Calendar, Gmail, and Google Meet, integration is seamless. Within minutes of connecting my calendar, Reclaim began building a smarter structure around the time I had, without changing the way I worked.

If you’re a Google Calendar user, it is the easiest upgrade you will make to your productivity.

Ideal for People Who Value Structure But Not Rigidity

Unlike Motion, which attempts to plan every minute of your day, Reclaim leaves space for life to happen. It is built for professionals whose days are a blend of planned work, shifting tasks, and surprise meetings.

If your schedule is predictable, you won’t need Reclaim. But if it changes often, and your priorities shift with it, this tool adapts in real time.

It does not try to control you. It learns how you work and makes sure the important things do not fall off your radar.

Strong Fit for Small Remote Teams

Reclaim is also valuable for small, distributed teams that do not have the luxury of full-time assistants or strict internal scheduling rules. You do not need everyone on the team using it for it to make a difference.

Even as a standalone user, I was able to manage my time more effectively, book meetings smarter, and keep team friction low.

Who Is Reclaim AI Not Best Suited For?

Reclaim AI delivers strong value, but it is not for everyone. Here is where the tool may fall short, depending on your workflow, tools, or expectations.

Outlook and iCloud Calendar Users

Reclaim works exclusively with Google Calendar. If your business runs on Microsoft 365 or Apple Calendar, Reclaim is not an option. There is no support for Outlook, and no workaround.

If your entire ecosystem lives outside Google Workspace, you will need to look elsewhere or wait for future integrations that have not been announced yet.

People Who Want Hour-by-Hour Control

If you want a scheduling tool that plans your day down to the minute, like Motion does, Reclaim might feel too passive.

It focuses on protecting time, not dictating exactly how every block is used. You set the rules, but the tool moves things around based on availability and priorities.

For those who want rigid daily execution, this flexibility may feel like a limitation.

Users Who Need Mobile-First Experiences

Reclaim’s mobile experience is functional, but it is not native. There is no iOS or Android app, just a mobile-optimised web interface.

If you depend heavily on mobile productivity or want rich app-based calendar control, you will notice this gap quickly.

Teams Needing Full Workflow Management

Reclaim is great at scheduling, but it is not a full project management tool. If you need features like resource allocation, milestone tracking, or detailed project dashboards, you will still need to pair it with something like Asana, Notion, or ClickUp.

Conclusion

After using Reclaim AI for 30 days, I can confidently say it delivers on what it promises: a smarter, more adaptable calendar that takes the pressure off manually managing your time. It helped me protect focus time, automate recurring routines, and bring structure to chaotic weeks without overcomplicating things.

It is not a replacement for critical thinking or deep planning, but it removes the invisible tax of constantly adjusting your schedule just to stay afloat. And for most entrepreneurs, that is the kind of relief that pays for itself in both time and mental bandwidth.

If your calendar is full but you are still behind, Reclaim AI will not just tidy things up; it will help you work with purpose again.

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FAQs About Reclaim AI Review

Is Reclaim AI free?

Yes, Reclaim offers a free plan with essential features like smart time blocking, one calendar connection, and limited scheduling capabilities. It is perfect for testing before committing to a paid plan.

Is Reclaim AI secure?

Yes. Reclaim uses bank-grade encryption and follows strict security protocols to protect your data. It does not store your calendar contents, only metadata, and integrates with Google through secure OAuth authentication.

What is Reclaim AI good for?

Reclaim excels at automating time blocking, protecting focus time, and integrating recurring routines and tasks into your schedule. It is ideal for entrepreneurs, professionals, and remote teams who need smart, flexible calendar management without micromanagement.

How good is Reclaim?

In my experience, Reclaim is excellent at delivering adaptive structure. It does not try to control every minute of your day, it focuses on making sure your top priorities are always accounted for.

It is strong for people managing multiple roles and unpredictable schedules.

Does Reclaim AI work with Outlook or iCloud calendars?

No. Reclaim currently works exclusively with Google Calendar. It does not integrate with Microsoft Outlook or Apple’s iCloud calendar as of now.

What is the difference between Reclaim AI and Motion?

Motion builds a strict hour-by-hour plan and adjusts it in real time. Reclaim focuses on protecting flexible time blocks, habits, focus, and tasks within your week. Reclaim is more adaptive; Motion is more prescriptive.

Can I use Reclaim AI for team scheduling?

Yes. Reclaim offers team features like shared availability, smart meeting scheduling, and synced calendars on its paid Team and Business plans. It also works well for individual users who are not part of a full organisation.

Does Reclaim AI have a mobile app?

Not yet. There is no native iOS or Android app, but Reclaim’s web version is optimised for mobile use and performs well in most browsers.

How does Reclaim AI handle last-minute changes?

Reclaim reschedules tasks, habits, and meetings automatically based on priority and availability. If something unexpected comes up, it reorganises your schedule without requiring manual adjustments.

Is Reclaim AI worth paying for?

If you are overwhelmed by manual scheduling, juggling deep work and meetings, or need help keeping routines intact, yes. The time and mental bandwidth saved more than justify the cost for most professionals.

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